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Unit Secretary
Company : Select Medical
Location : Madison, WI, 53715
Job Type : Full Time / Part Time
Date Posted : 1 January 2026
Overview
Position: Unit Secretary
Location: Madison, Wisconsin
Schedule: 12- hour night shiftCompensation: Starting at $21.00 per hour - plus shift differentials
Select Specialty Hospital- Madison is a critical illness recovery hospital committed to providing world-class inpatient post-ICU services to chronic, critically ill patients who require extended healing and recovery. We help patients during some of the most vulnerable, painful moments of their lives – and every team member plays a central role in providing compassionate, excellent care every step of the way.
Why Join Us:
- Start Strong: Extensive and thorough orientation program to ensure a smooth transition into our setting.
- Your Health Matters: Comprehensive insurance coverage, health, dental vision, life insurance. Generous PTO and 401(K) with company match.
- Your Impact Matters: Join a team of over 44,000 nationwide committed to providing exceptional care.
Responsibilities
- Use independent judgment to provide clerical services to the patient care units, including correct transcription of orders, filing of all reports and arranging for transportation and follow-up/outside tests.
- Answering the telephone, taking and delivering messages by phone or verbally.
- Maintaining close communication with the Charge Nurse/House Supervisor.
- Handling all necessary paperwork in a timely manner.
- Ordering supplies, as needed, from Materials Management.
- Verifying physician privileges prior to transcribing orders.
- Appropriately transcribing and flagging orders from charts.
- Arranging for transport of patients for tests that are not offered in the hospital.
Qualifications
Minimum Qualifications
- High school diploma or equivalent preferred.
- Experience with medical files and terminology.
Additional Data
Equal Opportunity Employer/including Disabled/Veterans
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Frequently asked questions
Madison's healthcare sector consistently seeks qualified Unit Secretaries due to its robust hospital network. Local demand remains steady, with Select Medical among key employers. Candidates with medical terminology experience and night shift flexibility often find favorable hiring prospects in this region.
While a high school diploma is generally sufficient, certifications like Medical Administrative Assistant or familiarity with healthcare documentation enhance a Unit Secretary's profile in Madison. Employers value proof of medical terminology knowledge and HIPAA compliance awareness to ensure smooth unit operations.
Expect to manage clerical duties including accurate order transcription, coordinating patient transport, and maintaining clear communication with nursing staff. Handling medical records and supply orders also play critical roles, ensuring the unit operates efficiently during demanding 12-hour night shifts.
Yes, starting as a Unit Secretary can lead to roles like Unit Coordinator or Medical Office Manager. Gaining expertise in medical files and hospital procedures in places like Select Medical sets a strong foundation for advancing into administrative or supervisory healthcare positions.
Unit Secretaries in Madison typically start around $21.00 per hour, with additional shift differential pay for night shifts. This compensation reflects the specialized overnight scheduling and the critical nature of supporting post-ICU recovery units.
Select Medical offers extensive orientation and ongoing support, ensuring Unit Secretaries feel confident handling medical transcription and unit communications. Their large nationwide team fosters a collaborative environment that values compassionate patient care and employee well-being.
At Select Medical, the focus is on critically ill patients in recovery, demanding precise clerical work and close collaboration with nursing staff. The emphasis on compassionate care and comprehensive benefits, including health coverage and PTO, distinguishes this role from typical hospital secretarial positions.
Select Medical’s Madison location is accessible by local transit, but night shift Unit Secretaries often coordinate rides or carpool due to limited late-night service. Considering commute options is vital since the 12-hour shifts start during off-peak hours, affecting daily scheduling decisions.
Proficiency in medical terminology, swift transcription accuracy, and effective communication with healthcare teams are crucial. Familiarity with ordering supplies and managing patient transport logistics also differentiates competitive candidates in Madison’s hospital sector.
Part-time Unit Secretary positions exist but are less common in specialized hospitals like Select Medical, which often require full 12-hour night shifts. Part-time roles may offer more scheduling flexibility but typically come with fewer benefits and less shift differential pay.