Risevoic
Purchasing & Receiving Agent
Company : Highgate
Location : Lahaina, HI, 96761
Job Type : Full Time
Date Posted : 31 December 2025
Compensation Type
HourlyHighgate Hotels
Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.
With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.
With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com
Overview
Ensures all products are ordered and entered into the Yellow dog system, while maintaining and equal balance of quality and cost. Professionalism, communication, organization and Attitude are key components to the success of a Buyer
Responsibilities
- Responsible for the ordering and creation of Purchase Orders for all areas of the Resort.
- Check all incoming Food and Beverage products for quality assurance.
- Responsible for Cost control and obtaining quote from vendors for quality products with reduced cost.
- Create and maintain pars for products in each area to ensure products are always available for use
- Posses strong communication and people skills in order to create and maintain relationships with both peers and vendors on any operational changes, procedures, etc…
- Conduct and organize monthly storeroom and F&B inventories
- Perform Monthly maintenance on Yellowdog ensuring all products listed are active and up to date within the system
- Keep Director of Purchasing informed of any price increase, product availability, or changes that may occur.
- Any other duties/tasks as assigned by the Director of Purchasing.
- Print all requests for each department through yellowdog for the storeroom clerk to pull and deliver
- Check all products stocked within the Purchasing department are at current par levels based on hotel and group occupancy each day
- Create purchase Orders for all food, beverage, paper and plastics, china, flatware, glassware and collaterals that are stocked in the purchasing department using the pars in place as a guide.
- Responsible for updating the yellowdog system daily by transferring all requisitions made for that day’s delivery and storing signed requisitions in the requisition binder. This should be done daily.
- Communicate with storeroom clerk to ensure products are delivered to the proper areas and ensure requisitions are being signed by requestor.
- Ensure all products ordered by Purchasing are properly updated in the yellowdog system including pricing, vendor, sku #, contact information, item description, etc…
- (As Purchase Orders are Approved. System should be checked daily for approvals) Send all approved Purchase orders to the vendor to be processed and filled.
- (Each Friday) Send an Inventory transfers by Store report to Braulio (Food and Beverage Director and Copy Greg Walker (Controller) and Eric Pali (Director of Purchasing) report should be based on the week.
- (Monthly) Complete Food Inventories for Purchasing and the Kitchens.
- Check in all packages that arrive to Purchasing against the Purchase Order. The standard for incoming packages and turnaround time is:
- 24 hours for guest packages
- 48 hours for packages with Purchase Orders.
- If any products are missing or damaged send an email to the vendor asking for replacement or credit for the damaged product or products)
- Once products have been verified. Receive products into yellow dog.
- When converting products into receipt attach the invoice into the system for Accounting to refer to when paying the invoice.
- Next convert the Purchase Order into Invoice and make any necessary changes (Price, freight, taxes, etc..) in order to finish this process, the total of the Purchase Order and Invoice must match.
- All Products delivered by vendors must be received by the receiver to maintain internal control policies and processed through the yellowdog system.
- Update all vendors contacts and information in yellowdog system to ensure all information is correct and accurate.
- Complete Food Inventories for Purchasing and the Kitchens.
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Frequently asked questions
This position directly influences inventory flow by managing purchase orders and verifying product quality, ensuring timely stock availability. At Highgate's Lahaina resort, such oversight helps balance cost and quality, optimizing the hospitality supply chain for smooth operations and guest satisfaction.
Strong organizational abilities, vendor negotiation expertise, and familiarity with purchasing systems like Yellow Dog are paramount. Additionally, communication skills enable collaboration with suppliers and internal teams, making the agent a pivotal link in maintaining product quality and cost control.
Managing fluctuations in product availability, navigating shipping delays due to island logistics, and ensuring accurate invoicing can be complex. Overcoming these requires proactive communication with vendors and meticulous inventory tracking tailored to resort demand cycles.
While not always mandatory, certifications in supply chain management or procurement (like CPSM) can enhance a candidate’s profile. Local hospitality employers may also value experience with hospitality-focused inventory systems and knowledge of food safety standards.
Hourly compensation for this role in Lahaina typically ranges between $18 and $25, reflecting the hospitality market and cost of living in Hawaii. Highgate’s pay scale aligns competitively to attract skilled agents familiar with procurement and inventory management.
Highgate fosters growth by offering cross-training opportunities, exposure to multiple hotel brands, and advancement into senior purchasing or supply chain roles. Agents gain valuable experience managing diverse vendor relationships and leveraging digital tools across global properties.
Highgate’s emphasis on digital acumen means agents must adeptly use systems like Yellow Dog for inventory control and purchase orders. Their role also integrates frequent communication with corporate purchasing directors and adherence to bespoke hospitality standards.
Lahaina’s hospitality sector shows steady demand for procurement roles due to resort expansions. Applicants benefit from a competitive edge by demonstrating local vendor knowledge and flexibility in managing seasonal inventory fluctuations common in island destinations.
Given Lahaina’s elevated living expenses, salaries often factor in housing and transportation costs. Candidates should consider total compensation packages, including benefits, to assess job viability amid Hawaii’s premium on everyday expenses.
Highgate prioritizes sustainable sourcing aligned with its hospitality ethos. Agents may engage in selecting vendors who meet environmental standards, optimizing inventory to reduce waste, and supporting eco-conscious purchasing decisions consistent with company values.