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New York Medical College

Administrator III

Company : New York Medical College

Location : Valhalla, NY

Job Type : Full Time

Date Posted : 31 December 2025

Overview

The position of Administrator will provide daily administrative managerial  support to the Vice President for Research and Chief Biomedical Research Officer for Touro University as well as supporting his research needs as Professor of Pharmacology and Microbiology at New York Medical College and as Professor of Dental Medicine at Touro College of Dental Medicine.

Responsibilities

  • Executive administrative support- Manage overall administrative/managerial operations of the department including coordinate all activities within the department including scheduling meetings and conference calls; managing offsite meetings and associated tasks (research locations, booking lodging, travel etc); proofreading documents ; preparing expense reports; provide coverage and support to leadership team as needed.The individual will need to be able to support the Vice President using all remote technologies (phone and videoconferencing). Ordering of supplies and office equipment and tracking expenditures. Review and track all invoices for payment. Handle assorted duties as needed. Activities further divided according to the needs of: Office of Research Administration, Department of Pharmacology, BioInc, Touro College of Dental Medicine
  • Research Administration
  • Assist in processing and financial management of grant activities and adhering to deadlines. Coordinate the compilation of research manuscripts and NIH grant applications by ensuring all required documents are collected and organized effectively. Proofread documents prior to submission.
  • Budgets
  • Assist in preparation and management of department budget. Preparing and implementing financial plans, forecasts and budgets.
  • Handle human resources issues including monitoring salary increases, time off etc. Monitor adherence to college policies and procedures.
  • Act as liaison between Vice President and internal/external contacts. Represent the department in college activities and committees as needed
  • Qualifications

    Required Qualifications: 

    • BA or BS required. Master’s degree preferred
    • 4+ years of executive administrative/managerial experience, with proven success supporting executives and/or a senior executive team and supervising clerical staff.

    Skills: 

    • Excellent PC knowledge - Microsoft Word, Outlook, Access, Adobe Acrobat Pro), PowerPoint, and Excel. ERA commons is a plus.
    • Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates, and employees. 
    • Excellent attention to detail and follow-through skills. 
    • Strong organizational and financial skills.  
    • Excellent interpersonal and communication skills written, verbal) to assure successful interaction with all levels of employees and external contacts.
    • Strong multi-tasker with excellent organizational skills and the ability to prioritize and manage multiple projects simultaneously.  
    • Experience preparing and implementing financial plans, forecasts, and budgets.   
    • Ability to manage data analyses.  
    • Experience working with grant submissions.

    Minimum Salary

    USD $60,000.00/Yr.

    Maximum Salary

    USD $75,000.00/Yr.

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    Frequently asked questions

    An Administrator III in Valhalla's healthcare field typically requires advanced managerial capabilities, expertise in complex budget handling, and proficiency in research grant administration. This role often demands superior communication skills and the ability to coordinate multifaceted projects across healthcare and academic environments, differentiating it from standard administrative positions.

    Progression for an Administrator III often leads toward senior leadership roles such as Director of Administration or Chief Administrative Officer. Gaining experience in multi-department coordination and financial oversight within institutions like New York Medical College enhances prospects for leadership in academic or biomedical research settings.

    Daily obstacles include managing intricate schedules, ensuring compliance with grant deadlines, and liaising between diverse departments. Balancing administrative duties with timely financial reporting and adapting to evolving research priorities demands flexibility and meticulous organizational skills.

    At New York Medical College, the Administrator III supports both academic and biomedical research leaders, requiring cross-disciplinary coordination. The institution’s emphasis on research grants and multi-campus collaboration intensifies administrative complexity beyond typical healthcare administration roles.

    This role is pivotal in aligning administrative operations with research goals by overseeing grant processes, managing budgets, and facilitating communication among academic departments. Such integration ensures smooth execution of strategic initiatives within pharmacology, microbiology, and dental medicine programs.

    The $60K–$75K range aligns with regional standards for senior administrative roles supporting research universities in Valhalla. Salaries reflect the advanced managerial duties and specialized skills required, positioning this compensation as competitive amid local biomedical and academic administrative jobs.

    While a bachelor’s degree is essential, local employers often prefer candidates with master’s degrees or certifications in project management, research administration, or healthcare management. Familiarity with NIH grant processes and financial systems also enhances candidacy in Valhalla’s competitive market.

    Demand for experienced administrators in Valhalla is moderately high due to the presence of research institutions and healthcare facilities. Job seekers benefit from this trend as it fosters competitive salaries and opportunities, though strong qualifications and relevant experience remain critical.

    New York Medical College offers a distinct environment focused on academic research support, with roles intertwining administrative leadership and scientific grant management. This contrasts with corporate jobs by emphasizing collaboration with faculty and participation in educational committees.

    Utilizing advanced videoconferencing tools, shared digital calendars, and document management software enables seamless coordination with leadership. Proficiency in Microsoft Office and specialized platforms like ERA Commons ensures efficient remote handling of complex scheduling and grant documentation.

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