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ADMINISTRATIVE ASST
Company : Covenant Health
Location : Louisville, TN, 37777
Job Type : Full Time
Date Posted : 11 January 2026
Overview
Administrative Assistant, Administration Department
Full Time, 80 hours per pay period, Day Shift
Peninsula Overview:
Peninsula, a division of Parkwest Medical Center, has set a new standard for effective, innovative and caring mental health services in East Tennessee. With a combined total of more than 75 years of experience, Peninsula has helped thousands of people recover from disorders and dependencies, and lead healthy, positive and productive lives.
Offering both inpatient and outpatient services for children, adolescents and adults, Peninsula is a leader in the changing healthcare environment. The hospital is located in Blount County, with outpatient centers in Knox, Blount, Loudon and Sevier Counties. Additionally, Peninsula offers care specifically designed for seniors with co-existing psychiatric and medical conditions at the Senior Behavioral Center located at Parkwest Medical Center. Peninsula is truly committed to improving the health of the people and communities it serves.
Position Summary:
Under the supervision of the Peninsula Hospital Administrator, the Administrative Asst will carry out assigned responsibilities as delegated by the Administrator. These responsibilities presume that the individual occupying this position is capable of independent judgment and works with minimal supervision and direction. The administrative assistant serves as the primary assistant to the Administrator and is responsible for the overall clerical and administrative system of the office.
Recruiter: Kathleen Karnes || apply@covhlth.com
Responsibilities
- Provide all clerical and administrative support to the Peninsula Hospital Administrator.
- Oversee and monitor the workflow from the Administrator to the next level of leadership.
- Set appointments and maintain schedules for the Administrator.
- Plan and coordinate meetings, attend and take minutes.
- Composes and types internal and external correspondence of a highly confidential nature, takes and transcribes meeting minutes, compiles and types reports and presentations for use in various meetings.
- Collects and tracks information and prepares reports utilizing such data to present to the Administrator.
- Opens, screens, and processing incoming mail including initial completion of questionnaires, facility’s credentialing packets, drafts cover letters and other materials required for response.
- Receives and screens telephone calls, responding to moderately complex inquiries. Takes messages and/or redirects callers as necessary.
- Maintains and organizes confidential files and records.
- Maintains and orders supplies and other inventories as necessary.
- Gather payroll forms for leadership staff for Administrator’s signature.
- Research and prepare reports regarding discrepancies in orders – budgeted versus actual amounts. Prepare and monitor check requests for services and purchase orders.
- Represent Hospital by participating in various facility-wide committees as scheduled.
- Other related duties as assigned and trained for.
Qualifications
Minimum Education
High school graduate
Minimum Experience
Four (4) year secretarial experience. Additional business/secretarial training is preferred.
Licensure Requirements
None
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Frequently asked questions
Louisville's healthcare-focused economy creates steady demand for Administrative Assts, especially in medical centers like Covenant Health. While positions are regularly available, applicants with solid secretarial experience and healthcare familiarity tend to have an advantage in this mid-sized market.
Yes, familiarity with healthcare office procedures greatly benefits those supporting hospital administrators at Covenant Health. Understanding medical terminology, compliance protocols, and confidential document handling improves efficiency and aligns with the organization’s standards.
Expect to manage schedules, coordinate meetings, transcribe minutes, handle confidential correspondence, and maintain files. You'll also monitor workflow between leadership levels, track reports, and organize supplies, ensuring smooth administrative operations in a mental health care environment.
Apart from strong clerical abilities, skills in managing sensitive patient-related information and coordinating with clinical teams stand out. Knowledge of local healthcare regulations and community health initiatives in East Tennessee further enhances effectiveness in such roles.
Unlike corporate admin roles, this position demands more confidentiality regarding patient data and interaction with clinical staff. It involves specialized tasks such as processing credentialing packets and supporting behavioral health services, reflecting the healthcare environment's unique administrative needs.
Starting as an Administrative Asst can lead to roles like Administrative Coordinator or Department Administrator, especially with added training or experience. Covenant Health values internal growth, so demonstrating leadership and healthcare-specific administrative expertise can open advancement opportunities.
Administrative Assistants in Louisville generally earn between $35,000 and $42,000 annually, aligning well with regional cost of living. Roles within healthcare, such as at Covenant Health, may offer additional benefits and stability compared to other local industries.
Covenant Health seeks candidates with at least four years of secretarial experience, preferably with additional business training. High school education is minimum, but familiarity with healthcare administration and strong independent judgment are highly valued.
Covenant Health fosters a supportive environment emphasizing compassionate care and teamwork. Administrative Assistants benefit from collaborative leadership, ongoing training, and involvement in facility-wide committees, enhancing professional satisfaction beyond clerical duties.