Human Resources Coordinator

Location

La Costa Resort and Spa

Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is honored as the #1 Wellness Spa by Spa magazine. Omni La Costa's acclaimed restaurants present an updated take on locally inspired cuisine and culinary delights. Steps from your door, world-class accommodations, championship golf and tennis, eight pools and more anxiously wait to welcome your arrival.

Omni La Costa associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, Omni La Costa may be your perfect match.

Job Description

The Human Resources Coordinator will support our company’s Core Values and its commitment to be the employer of choice in the industry by supporting our Associate Services (Human Resources) function. This position will be engaged with hourly and management associates, providing courteous and timely assistance in a fast-paced, change-oriented environment. The Coordinator will assist as needed with administrative functions in all areas of the Resort’s HR function including benefits, worker’s compensation, recruitment & onboarding, terminations and more.

Responsibilities

• Administrative support of the Associate Services Center and all its functions including: worker’s compensation, unemployment/disability claims, recruitment and onboarding, employee self-service functions, paid time off management, associate events and recognition, training, terminations, leaves of absence, associate communications and more.
• Process new hire paperwork & referral program.
• Maintain all aspects of onboarding
• Utilize multiple software/online tools to manage each area listed above, including mastery of the HRIS (Human Resources Information System).
• Offer face-to-face, “online” and telephone “customer service” to our Associates. Be prepared to assist with questions about paid time off, benefits, scheduling, termination process, complaints, leaves and more. Direct Associates to the right resources, and follow-up to ensure their needs are met.
• Assist with terminations and coordinate exit interviews.
• Assist with the creation of online and printed resource materials for associates such as benefits packets, new hire orientation documents and training materials.
• Maintain personnel files in compliance with the law and company policy including the maintenance of electronic files.
• Understand Local, State and Federal employment laws and keep abreast of changes. Use this knowledge to ensure our company's assets are protected as we manage our business.
• Assist with processing of Employment Training Panel (ETP) documentation and other training / certification records in the HRIS. Assist in track training records.
• Provide administrative support for leaves of absences and benefits.
• Assist with the implementation of the Associate Engagement Survey and periodic “pulse” checks.
• Perform some training functions including New Hire Orientation responsibilities.
• Assist with recruitment as needed.
• Help onboard new hires.
• Assist with picking up mail and term checks.
• Assist with ordering office supplies.
• Prepare and send out mass communications and manage our social media presence. Utilize online tools such as group texting, online “newsletters” and sites such as Instagram and LinkedIn. Utilize traditional methods of communication as needed such as bulletin boards and mailings.

These job duties are not all inclusive of other job duties or tasks that may assigned for this position by management.  

Qualifications

• Relevant hospitality or Human Resources experience. 
• Previous operations leadership/supervisory experience preferred.
• Bachelor’s Degree in Hospitality or related field preferred.
• Certification in Human Resources preferred.
• Highly motivated self-starter focused on quality, organization, service and teamwork. 
• Must have Excellent oral and written communication skills
• Proficiency with online tools is a necessity. Must be able to navigate online tools quickly and efficiently. Must be proficient in Microsoft Office applications and Windows. 
• The ability to work in a fast-paced, evolving work environment while executing delegated tasks and assignments.
• Bilingual Spanish language ability is preferred.

PHYSICAL DEMANDS 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is regularly required to move throughout locations on the property.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

Pay Rate: $26.00 per hour.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster andthe following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and

need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.