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Sr Administrative Assistant
Company : Catholic Health Initiatives
Location : Houston, TX, 77030
Job Type : Full Time
Salary : 24.15-34.12 HOUR
Date Posted : 4 January 2026
Job Summary and Responsibilities
Oversees a variety of executive office Functions requiring independent judgment and interacting at all levels of the organization including c‐suite and national executives. Provides support to Market Senior Vice President, Vice President and responsibilities involve a wide range of complex, confidential, and administrative duties.
Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail
Acts as direct assistant to the Vice President and handles special projects as assigned
Arranges, Participates in, and Implements conferences and meetings
Provides information to staff
Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary
Creates, edits, and formats letters, reports, spreadsheets and PowerPoint presentations
Accountable for office operations. Identifies problems, Develops and Implements solutions; plans, organizes and prioritizes assignments within the office
May conduct limited research for information
Demonstrates efficiency in scheduling, creates complex documents and exercises discretion and independent judgment in matters of importance and Ensures the general operations of the office are functioning to maximum capacity
Prepares correspondence and other material requiring considerable judgment and knowledge of health system operations; files, retrieves, and Coordinates all incoming and outgoing correspondence and necessary paperwork related to the overall management of the assigned executive area
Represents Vice President as principle contact for and liaison with internal and external stakeholders, may require coordinating travel and entertainment Functions for executives or facility as well
Participates in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping
Provides supervision and general project management for special requests by Vice President to ensure appropriate follow through actions
Job Requirements
Education & Experience
High School Diploma/GED
Three (3) years previous administrative experience supporting an executive.
Where You'll WorkBaylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care, neuroscience, oncology, transplantation, and more. Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment, our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients, visitors, staff, and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care, research, and education. Our strong alliance with Texas Heart® Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.
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Frequently asked questions
Sr Administrative roles in Houston's healthcare require advanced organizational skills, discretion with confidential info, and executive-level communication. Unlike entry-level assistants, they manage complex calendars, coordinate with C-suite leaders, and oversee office operations, reflecting a higher responsibility and deeper understanding of medical office dynamics.
Progression often moves from support roles to supervisory or specialized administrative positions. In Houston medical centers, gaining experience with executive stakeholders and mastering healthcare-specific protocols can lead to managerial roles or project coordination within health initiatives or research settings.
Managing competing priorities, maintaining confidentiality, and coordinating multi-layered communications are key challenges. The role demands agility in scheduling complex meetings, preparing detailed materials, and acting as a liaison across departments, all while upholding professionalism in a fast-paced healthcare environment.
Catholic Health Initiatives emphasizes liaison work with national executives and project management, adding layers beyond standard admin tasks. Their focus on executive-level support and strategic office operations reflects a distinct commitment to healthcare leadership collaboration in the Houston area.
For senior administrative assistants in Houston’s healthcare sector, salaries typically range between $55,000 and $70,000 annually, influenced by experience and organizational size. Catholic Health Initiatives likely offers competitive pay aligning with these figures, reflecting the role’s complexity and executive-level responsibilities.
The organization fosters a collaborative, patient-centered culture emphasizing research and clinical excellence. For a Sr Administrative Assistant, this means dynamic interaction with medical professionals and executives amidst a mission-driven environment, requiring adaptability and a focus on healthcare innovation.
Houston’s traffic patterns can be heavy during peak hours, especially around major medical campuses. Candidates should plan for flexible scheduling or alternative routes. Proximity to public transit and parking availability near Baylor St. Luke’s can influence daily commute efficiency.
Demand is steady due to the city’s expansive medical institutions, but competition remains moderate. Candidates with prior executive support experience and healthcare familiarity, like those at Catholic Health Initiatives, typically have an edge in securing these sought-after positions.
Employers look for a high school diploma or GED paired with at least three years of executive administrative experience, preferably in healthcare. Proficiency in Microsoft Office, calendar management, and strong communication skills are also commonly expected.
They prepare detailed agendas, compile necessary documentation, and maintain accurate records to ensure meetings run smoothly. Their involvement is crucial for facilitating effective communication between executives and aligning team objectives within Houston’s healthcare framework.