Administrative Assistant | Full-Time | Hilliard Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Administrative Assistant is responsible for supporting the General Manager and administration with any administrative or clerical functions. The Administrative Assistant is also responsible for providing support to other staff as assigned. The Administrative Assistant provides highly responsive assistance to other departments and the General Manager.

This role pays an hourly rate of $14.00-$15.50.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until December 31, 2025.

About the Venue

Hilliard Center is Corpus Christi’s premier entertainment and event complex, proudly owned by the City of Corpus Christi and managed by Oak View Group. Named in partnership with Hilliard Law, a firm dedicated to service and community, the waterfront venue features a state-of-the-art arena, the historic Selena Auditorium, and a versatile convention center overlooking the scenic Corpus Christi Bay. With adaptable spaces, complimentary Wi-Fi, and premium food and beverage offerings, Hilliard Center is designed to deliver exceptional experiences as South Texas’ home for live entertainment, conventions, and community gatherings.

Responsibilities

• Provide administrative support including typing correspondence, maintaining the calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports.
• Maintains a filing system for records, reports and other documents.
• Maintains, files, prepares and transcribes correspondence, obtains appropriate signatures when necessary.
• Prepares outgoing mail with necessary postage; sends and receives email as needed.
• Performs general administrative functions including faxing, photocopying, mail distribution, and bulk mailings.
• Create and edit contractual agreements for facilities upon the GM and AGM's requests.
• Answer, screen and direct calls, screen visitors; receive guests.
• Order and maintain inventory of office supplies.
• Work cooperatively with other department directors on projects of mutual interest.
• Perform other duties as required.

Qualifications

• Computer skills working with Microsoft products.
• Must be adaptable with the ability to work under pressure to meet deadlines. 
• Strong verbal and written communication skills, with an expert ability to present and communicate new ideas and concepts.
• Extremely organized and detail oriented, resourceful, quick learner and able to handle multiple projects simultaneously.
• Exceptional experience in leading, motivating and developing employees.
• A high degree of personal integrity and consistently put the interests of the organization first.
• Must be a fierce communicator and cross-organizational collaborator.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.