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HIM Analyst (32 hours per week)
Company : Sonoma Valley Hospital
Location : Sonoma, CA, 95476
Job Type : Full Time / Part Time
Date Posted : 3 January 2026
Overview
Performs analysis of inpatient and outpatient records to assure their completeness. Assigns physician deficiencies in a timely manner. Monitors incomplete records, provides notification to physicians of delinquencies and performs physician suspension when required. Provides back up for HIM receptionist as needed assisting physician offices and patients with requests. Provides back up for HIM representative as needed assisting with scanning inpatient and ACU charts
Responsibilities
Analyzes all inpatient and outpatient records for completeness, assigns physician deficiencies in electronic health record. Maintains analysis completion at 1-2 days 95% of the time. Goal of analysis is to have it completed prior to coding.
Performs physician notification of incomplete records on a daily and weekly basis by sending reminders to physicians including making phone calls when necessary. Notification is sent once a week to ER Medical Director for all ER physicians. Reminder notice sent every Wednesday for incomplete records <15 days old; 72 hour reminder notice sent the following Wednesday for records remaining delinquent. Notification of suspension sent after 72 hours for records remaining delinquent. For operative reports, reminder notice is sent 48 hours after surgery; if operative report is not completed, notification of suspension will be sent after 24 hours of first notification.
Performs physician suspension for delinquent records, reinstates physician when records complete. Keeps track of monthly suspension days and reports these to the HIM Manager at the beginning of the following month.
Works closely with physician and physician offices to help resolve any issues related to record completion. Also works closely with information services on issues related to problems physicians may have encountered.
Monitors pending documentation queue in electronic health record to make sure physicians are notified of documentation holding up coding and notifies coder when documentation is available.
Monitors and performs follow up on missing documentation work queue in electronic health record for missing diagnosis codes on orders; notifies coder when documentation is available. Provides assistance with correcting errors in scanning in the electronic health record.
Monitors reanalysis and decline queues in electronic health record to verify physician completion and investigate possible reassignment of deficiencies, if appropriate. Works with physician to resolve issues related to these deficiencies.
Assists with quality reporting by completing quality review of surgical H&P's. Performs uploading of ambulance records from ambulance website into electronic health record; this is performed daily.
Provides back up for HIM receptionist as needed assisting physician offices and patients with requests, assists with scanning loose sheets. Provides back up to HIM representative for inpatient and ACU scanning as needed.
Qualifications
Education: High School Diploma or equivalent.
Experience: At least one year previous experience in acute care hospital or clinic setting with responsibility for maintaining documentation completeness in an electronic medical record environment.
License or Certification: RHIA, RHIT, CCS or CCA desirable, or actively pursuing.
Required Skills or Knowledge: Possess knowledge of CIHQ, federal and state patient record completion requirements; thorough understanding of Medical Staff rules and regulations as related to chart completion. Good communication skills required to be able to explain physician deficiencies and assist physicians in their record completion.
Compensation
Actual compensation takes into account several factors including but not limited to a candidate’s experience, education, skills, licensure and certifications, department equity, training and organizational needs. Eligible roles also qualify for a comprehensive benefits package.Minimum:
USD $26.51Maximum:
USD $34.47Related Jobs
Jersey City, NJ
Frequently asked questions
At Sonoma Valley Hospital, a HIM Analyst actively communicates with physicians through reminders and calls to address incomplete records swiftly. This collaboration helps maintain high documentation standards and supports smooth coding workflows, essential for compliance and accurate patient data management.
Success as a part-time Him Analyst in Sonoma involves a strong grasp of electronic health records, sharp attention to detail for spotting deficiencies, and excellent communication to guide physicians on documentation. Familiarity with CIHQ and state regulations also boosts effectiveness in this role.
Daily tasks fluctuate as inpatient records often require more detailed completeness checks and timely physician follow-ups, whereas outpatient documentation might involve faster review cycles. Balancing these demands ensures coding can proceed without delays, a core responsibility of this position.
Obtaining credentials like RHIA, RHIT, or CCS significantly elevates a candidate's profile in Sonoma’s healthcare market. These certifications demonstrate expertise in medical records management, aligning well with local hospital compliance expectations and boosting advancement opportunities.
Sonoma’s healthcare sector shows steady need for skilled HIM Analysts, driven by regulatory compliance and quality care demands. Job seekers can expect moderate competition but favorable prospects if equipped with relevant certifications and experience in acute care environments.
Navigating complex electronic health record systems can pose challenges such as managing reanalysis queues and ensuring accurate scanning of documents. HIM Analysts must troubleshoot these issues promptly to maintain documentation integrity and support clinical coding.
Sonoma Valley Hospital emphasizes proactive physician engagement and swift deficiency resolution, uniquely blending clinical communication with technical HIM duties. The part-time schedule also offers distinct work-life balance compared to full-time analyst roles.
The hospital provides clear protocols and managerial oversight for suspensions, enabling HIM Analysts to enforce compliance fairly. Regular reporting to management ensures transparency and helps maintain accountability among physicians.
HIM Analysts in Sonoma typically earn between $26.51 and $34.47 per hour, reflecting factors such as experience and certifications. This range aligns with regional healthcare pay scales and supports competitive compensation for part-time roles.
Yes, part-time HIM Analysts at Sonoma Valley Hospital may access comprehensive benefits packages and training programs designed to enhance skills in electronic health record management, fostering career growth within a supportive community healthcare environment.