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Surgery Scheduler Coordinator
Company : Catholic Health Initiatives
Location : London, KY, 40741
Job Type : Full Time
Salary : 17.24-24.35 HOUR
Date Posted : 3 January 2026
Job Summary and Responsibilities
This position schedules all patient visits and special procedures for Surgical Services, avoiding conflicts and assuring communication of vital information to required parties. The Surgery Scheduler, as our first line customer service representative, maintains a professional demeanor and appearance that promotes department goals.
Essential Key Job Responsibilities
- Schedules all patient surgeries, along with any special procedures ordered for the Main Operating Room, Outpatient Surgery Center as well as Off Site Anesthesia cases.
- In depth knowledge of case duration, including the acuity of the patient as well as the added time for trauma and other possible procedures based on the surgeon performing the case.
- Maintains knowledge of fellows’ and physicians’ schedules and special needs, and uses information to avoid scheduling conflicts.
- Maintains familiarity with referring physicians and their staff and uses the information to provide superior customer service to patients and physicians.
- Understands conflict scheduling, and takes the necessary steps to avoid errors.
- Provides accurate scheduling information for both internal and external customers.
- Understands and follows OR Blocks for the physician or services, block time schedules.
- Verifies demographic information is correct in the Hospital Information System.
- Schedules Preadmission Testing appointments.
- Print surgery schedules, MD Scheduling and Activity reports as well as other forms as needed.
- Verify all cases day before surgery.
- Enter Anesthesia and Nursing assignments into the scheduling program.
- Notify team leaders of special equipment and requests and Call Sales Reps when needed.
- Verify and approve Vendor visits trough the Vendor Credentialing System.
- Contacts perfusionist, cellsaver, Neuro monitoring, Endo, KTP Laser, Omniguide Laser, etc.
- Schedules Intra-Op Tee, EMG, SSEP, Cord Monitoring etc with departments involved.
- Orders special drugs. Tobra beads, Chemo, Mitomycin, etc.
- Order office supplies - Keep supplies stocked
- Serve as liaison for physicians between patients, clinics and private offices.
- Monitor Physician suspensions for delinquent medical records and notify residents of suspensions for un-dictated OP notes.
- Verify all surgeon privileges through med staff and communicates with the medical staff office.
- Validate with Admissions that all surgeries scheduled for the next day are clear of insurance authorization problems that may impact the hospital financially. Notify management if needed.
- Personally collaborates with surgeons to solve problems, resolve conflicts and ensures the highest quality of patient care.
- Assist the Anesthesia department lead with the OR schedule and any other related issues.
Performs other duties as assigned by authorized personnel or as requested to meet the needs of facility as well as internal and external customers and cross-trains to perform other appropriate clerical tasks
Job Requirements
Required Education and Experience
- High School Diploma (or GED equivalent) and graduation from an accredited Medical Assistant program. May require specialized training such as Non-Certified Radiologic Technician (NCT).
Required Licensure and Certifications
- Current/valid Certified Medical Assistant (CMA) certification required or Registered Medical Assistant (RMA) required if applicable.
- BLS – CPR certification via the American Heart Association
Welcome to CHI Saint Joseph Medical Group, a full service network of primary care services specializing in family, internal, geriatric and pediatric care serving 88 locations across central and Eastern Kentucky. CHI Saint Joseph Medical Group is dedicated to delivering customized care based on the unique needs of our patients and is recognized as a Best Place to Work in Kentucky for two years in a row (2023-2024).
CHI Saint Joseph Health is part of CommonSpirit Health, a non-profit, Catholic health system dedicated to advancing health for all people. With approximately 175,000 team members and 25,000 physicians and advanced practice clinicians.
Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians, advanced practice clinicians, nurses, and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2,200 care centers serving 24 states.
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Frequently asked questions
In London, KY, a Surgery Scheduler Coordinator must adeptly juggle surgeons' complex schedules while prioritizing urgent patient cases. This requires in-depth knowledge of surgical timings and communication with multiple departments to prevent conflicts and ensure seamless patient care coordination.
Unlike general medical schedulers, Surgery Scheduler Coordinators possess specialized awareness of surgical procedures, case durations, and intraoperative needs. Their expertise includes coordinating anesthesia, equipment requests, and managing surgeon privileges, which demands precision and advanced organizational capabilities.
At Catholic Health Initiatives, Surgery Scheduler Coordinators may take on increasing collaboration with surgical teams and expand roles into clinical operations coordination. Emphasis on technology adoption and cross-training prepares them for broader leadership opportunities in surgical services management.
London, KY, has a growing need for skilled Surgery Scheduler Coordinators due to expanding surgical services and multiple healthcare facilities. Candidates with certifications like CMA and experience in complex scheduling tend to be highly sought after, reflecting moderate competition but steady job availability.
Surgery Scheduler Coordinators in London, KY, typically earn between $38,000 and $48,000 annually, depending on experience and certifications. This salary aligns with regional healthcare administrative roles and reflects the specialized nature of surgical scheduling coordination.
Catholic Health Initiatives fosters a patient-centered, collaborative environment emphasizing professionalism and compassionate service. Surgery Scheduler Coordinators benefit from supportive teams and clear communication channels, which enhance efficiency and job satisfaction in managing intricate surgical schedules.
Working at Catholic Health Initiatives, Surgery Scheduler Coordinators navigate a large network with diverse surgical departments and strict compliance standards. They must adeptly manage vendor credentialing, multidisciplinary coordination, and uphold Catholic health ethics, which can add layers of complexity to scheduling tasks.
In Kentucky, credentials like Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) combined with BLS-CPR certification are highly valued for Surgery Scheduler Coordinators. Additional training in medical office systems and familiarity with regional surgical protocols enhance candidacy.
Schedulers often rely on hospital information systems, anesthesia scheduling programs, and vendor credentialing platforms. Mastery of these tools enables efficient case verification, coordination with clinical teams, and up-to-date tracking of surgeon availability and equipment needs.
While remote surgery scheduler jobs exist, positions in London, KY, particularly within Catholic Health Initiatives, predominantly require on-site presence to facilitate real-time communication and handle sensitive scheduling details integral to surgical care delivery.