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Property Specialist
Company : Oregon Health & Science University
Location : Portland, OR, 97201
Job Type : Full Time / Part Time
Date Posted : 7 January 2026
Department Overview
The Property Specialist maintains and orders stock in a storeroom/warehouse operation, and purchases supplies and equipment with value up to an authorized limit.
Responsible for the daily storeroom/warehouse operations and inventory control functions of the Hospital Property Administration. Responsible for ordering supplies, inventory accuracy, and timely delivery of those stored items required for use by the Hospitals and Clinics Ensures that deliveries of microfiber/curtains have arrived and are consolidated when needed. Prepares supply orders for the EVS Department and all nursing units. Does minor repair or arranges repair on housekeeping and departmental equipment. Is responsible for
signage program of EVS Department.
Function/Duties of Position
Fills out purchase orders, central stores orders, and requisitions for needed or requested items with value up to authorized limit; updates cost and price information on supplies; accepts bids from vendors on items, usually by telephone, following OHSU purchasing rules and procedures; meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements); tracks missing shipments by contacting vendors and freight and transport companies.
Signs receipts for shipments of items delivered; submits receipts to Accounting Department for processing; checks items received against specifications, purchase orders, and invoices and inspects items for damage; places stock in an orderly fashion in a storeroom or warehouse; rotates stock items which have limited life spans; discards outdated stock; keeps storeroom/ warehouse clean and orderly; maintains inventory of forms and supplies on hand and reorders when appropriate; issues stores items to central staff and ships stores items to field offices; ensures locked security of stores items such as drugs, poisons, flammables, tools; answers questions from staff such as stock availability and purchasing procedures; talks to vendors about order problems (e.g., missing items, errors in billing); assembles new furniture and equipment, and performs minor repairs on existing furniture and equipment.
Marks equipment and property with identification labels for inventory tracking; verifies existence and location of equipment and property by matching inventory identification numbers marked on items against inventory records; researches location of missing items by telephone contact with responsible staff or by physical search.
Responsible for the monthly inventory and purchase of supplies. Also responsible for the supply and equipment inventory, including routine maintenance, serviceability and the repairs of equipment.
Responsible for creating and maintaining PAR levels in all stockrooms and EVS closets in Healthcare spaces. Responsible to maintain cleanliness of EVS stockrooms and supply areas in all buildings.
Required Qualifications
- Entry level experience performing stores (retail) and inventory work; AND
- Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods (Amazon Purchasing).
- May require current Driver’s license and driving record that meets OHSU’s driving requirements.
Preferred Qualifications
- 1 to 3 years of experience in the custodial field, pertaining to ordering supplies and maintaining equipment.
- Exposure to repair and maintenance of EVS equipment and warehouse/storeroom equipment.
- Exposure to a computer.
- Must be able to communicate in English fluently.
- Knowledge in the repair and maintenance of EVS equipment.
- Must know storeroom/warehouse procedures.
- Must have computer skills.
Additional Details
Busy environment with a lot of interruptions, multiple demands and people interactions. Must demonstrate regular attendance by coming to work on scheduled working days. Must be able to work independently and get along with all staff, visitors and patients.
Benefits:
- Healthcare Options - Covered 100% for full-time employees and 88% for dependents, and $25K of term life insurance provided at no cost to the employee
- Two separate above market pension plans to choose from
- Vacation- up to 200 hours per year depending on length of service
- Sick Leave- up to 96 hours per year
- 8 paid holidays per year
- Substantial Tri-met and C-Tran discounts
- Additional Programs including: Tuition Reimbursement and Employee Assistance Program (EAP)
All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.Related Jobs
Portland, OR
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Frequently asked questions
In Portland, certifications like Certified Property Manager (CPM) or inventory management courses can boost a Property Specialist's credentials. Local employers often value knowledge of regional compliance and healthcare-specific supply chain practices, especially for roles tied to hospital property administration.
Portland's healthcare infrastructure leads to steady openings for Property Specialists, often higher than smaller Oregon cities. The city's growing hospital networks and medical facilities create a more competitive market, requiring candidates to showcase both inventory control skills and adaptability to fast-paced environments.
Property Specialists focus heavily on inventory accuracy, supply ordering, and equipment maintenance within storerooms, differing from broader property managers who oversee tenant relations or leasing. Their role often integrates hands-on tasks like minor repairs and stock rotation, especially in healthcare settings.
Starting as a Property Specialist can lead to supervisory roles in property operations, inventory management, or facilities coordination. Gaining experience with procurement systems and vendor negotiations often opens doors to property management analyst or operations coordinator positions.
Proficiency in inventory control software, purchase order systems, and Microsoft Office are key. At OHSU, familiarity with database tracking and electronic requisition platforms ensures efficient handling of storeroom logistics and vendor communications.
OHSU emphasizes diversity, inclusion, and teamwork, expecting Property Specialists to interact respectfully with staff, patients, and vendors. Adaptability to interruptions and collaboration across departments are vital, reflecting the institution’s dynamic healthcare environment.
Handling sensitive items like drugs or flammables requires strict security adherence. Coordinating timely deliveries amidst urgent medical needs and managing inventory accuracy under frequent interruptions demands strong organizational skills and attention to detail.
Property Specialists in Portland typically earn between $40,000 and $52,000 annually, with healthcare roles like at OHSU often offering benefits that enhance total compensation. Experience, certifications, and specialized skills in medical inventory can push earnings toward the higher end.
OHSU offers tuition reimbursement and employee assistance programs that enable Property Specialists to pursue further education or certifications. This support fosters career growth and skill enhancement aligned with healthcare property management needs.
At OHSU, the role integrates healthcare-specific inventory and equipment oversight, requiring knowledge of hospital protocols and safety standards. Unlike private sector property management, this position involves direct interaction with clinical departments and focus on medical supply logistics.