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Administrative Assistant
Company : New York Medical College
Location : Valhalla, NY, 10595
Job Type : Part Time
Date Posted : 12 January 2026
Overview
Assist the researchers with all aspects of conducting clinical research. This includes proficient computer skills and knowledge of programs. Communication is very important for managing subjects and updating investigators. Monitoring phone calls/emails are necessary. Must be very organized and able to prioritize. This includes maintaining the research office by ordering supplies as needed and keeping subject logs up to date.
This is a limited term role.
Responsibilities
- Maintain subject master files and study visit schedules that involves excellent clear verbal communication and typing skills.
- Maintain office supplies and research documents for entering subjects.
- Monitoring phones emails and mailbox with appropriate follow through.
- Assist practitioner as needed including obtaining published documents and compilation of data for analysis.
- Assist research coordinator with maintaining regulatory files to comply with FDA/GCP regulations.
Qualifications
Education requirement: BA or BS.
Licenses or certifications: None, but research certifications for basic human subject research a plus.
Technical/computer skills: Basic computer programs and office skills such as filing, scanning, printing, faxing and typing.
Prior experience: Clinical research (but not required), knowledge of medical terminology, science/epidemiology background a plus but not required.
Physical demands: Able to sit at a desk, type, and use phones most of the day. Ability to walk to other departments to get supplies or documents.
Environmental demands: Office environment.
Internal Contacts: Doctors, nurses, and laboratory personnel.
External Contacts: Patients, doctors, and medical offices.
Minimum Salary
USD $16.50/Hr.Maximum Salary
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Frequently asked questions
Working as an Administrative Assistant at New York Medical College involves supporting clinical research teams, requiring familiarity with medical terminology and regulatory protocols. Unlike standard office roles, this position demands coordination between medical staff and patients, blending administrative skills with healthcare communication.
In a clinical research setting, Administrative Assistants must balance meticulous documentation with dynamic communication. Managing subject files, regulatory compliance, and coordinating with medical personnel introduces complexities beyond typical clerical tasks, emphasizing accuracy and confidentiality.
While not mandatory, certifications in human subjects research or clinical research coordination can boost your profile. These credentials demonstrate understanding of FDA and GCP regulations, making candidates more competitive for administrative roles in medical research environments.
Administrative Assistants in Valhalla, NY, particularly within healthcare or research institutions like New York Medical College, generally earn around $16.50 per hour, aligning with regional market standards for entry to mid-level administrative support.
Valhalla offers accessible public transit and manageable driving distances to medical hubs, which benefits Administrative Assistants commuting to institutions like New York Medical College. Considering local traffic patterns and transit schedules can significantly impact daily punctuality and work-life balance.
Valhalla's concentration of healthcare and academic facilities, including New York Medical College, creates steady demand for Administrative Assistants. Candidates with healthcare knowledge or research experience often find favorable opportunities due to specialized local industry needs.
Proficiency in basic office software like Microsoft Office, email management, and document scanning is essential. Familiarity with data entry and maintaining subject logs supports research activities, making tech-savviness a key asset for smooth day-to-day workflow.
Starting as an Administrative Assistant at New York Medical College can open pathways into clinical research coordination or administrative management within healthcare. Gaining experience here builds a strong foundation for careers blending administration and medical research.
Administrative roles in clinical research demand strict adherence to regulatory standards, handling sensitive patient information, and close interdepartmental collaboration. This contrasts with general office roles that typically focus on broader organizational support without specialized healthcare compliance.
The academic and research-driven environment at New York Medical College fosters a collaborative culture where Administrative Assistants play integral roles in facilitating communication between investigators, medical staff, and study participants, emphasizing accuracy and responsiveness in daily tasks.