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Catering Administrative Assistant | Seasonal Part-Time | Salt River Fields
Company : SPECTRA
Location : Scottsdale, AZ, 85256
Job Type : Part Time
Date Posted : 2 January 2026
Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Position Summary
The Catering Administrative Assistant works closely with the Sales Department, Chef and Catering Manager to create an open flow of communication to prepare, review and execute catering orders for our luxury suites and private party decks.
The employee must maintain excellent attendance and be available to work a variable event-driven schedule which includes evenings and weekends. Open availability, professional presentation, interpersonal skills, self-direction and independent decision-making skills are required.
In light of the seasonal and event-driven nature of our business, the position will run from now until the end of March, with ability to return when event season begins again next Winter.
This is a seasonal role from December 2, 2025 and will end on March 31, 2026.
This role pays an hourly rate of $21.00-$22.00
This position will remain open until March 31, 2026.
About the Venue
Oak View Group is the exclusive food, beverage, and merchandise provider for Salt River Fields, the home of the Arizona Diamondbacks and the Colorado Rockies Spring Training.
Responsibilities
- Enter catering orders into the POS System
- Create invoices and function sheets
- Assist customers in placing orders and collecting payments (by phone and e-mail)
- Ensure that those orders are communicated to both the kitchen and delivery staff quickly and effectively
- Work closely with the Sales Department, Chef and Catering Manager to prepare and review orders for completeness
- Work as a team player with a passion for continuous learning
Qualifications
- Advanced proficiency with computers in a Windows platform including Microsoft applications
- Ability to operate standard office equipment including printer, copier, computer and fax machine
- Consistent and reliable attention to detail, accuracy and validity
- Strong written and oral communications - ability to speak and write clearly and concisely, get messages across that have the desired effect
- Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines
- Ability to successfully interact and collaborate with all team members professionally and supportively
- Excellent organizational and time management skills
- Ability and willingness to work variable hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
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Frequently asked questions
Working seasonally from December through March at Salt River Fields means shifts often align with event schedules, including nights and weekends. This setup suits individuals seeking flexible, event-driven hours while balancing other commitments, but requires adaptability to fluctuating workloads during peak times.
Unlike frontline catering staff, this role centers on order management, invoicing, and communication between sales, kitchen, and delivery teams. Precision in data entry and customer interaction via phone or email is critical, emphasizing administrative skills over on-the-ground food service duties common in Scottsdale’s catering scene.
Advanced knowledge of Microsoft Office, especially Excel and Word, paired with comfort using POS systems and standard office equipment like copiers and fax machines, is vital. These tools streamline order processing and ensure accurate, timely communication within the catering team.
Scottsdale’s event-driven hospitality sector peaks during winter months due to tourism and sports events like spring training. This creates strong seasonal demand for part-time catering assistants, often making December to March the prime hiring window for such roles locally.
This hourly rate is fairly aligned with Scottsdale’s hospitality market for part-time seasonal roles, offering a decent wage that balances the area's moderate living costs and event-driven work fluctuations, making it attractive for students or those seeking supplementary income.
SPECTRA’s role as venue operator means the assistant works within a well-structured, high-profile environment servicing major league baseball events. This demands meticulous coordination between catering and event teams to uphold premium hospitality standards expected at Salt River Fields.
Starting in this role can open pathways to supervisory or managerial positions in catering or event coordination within SPECTRA, especially if one demonstrates strong organizational skills and adaptability during the seasonal event cycles at venues like Salt River Fields.
While not always mandatory, certifications such as ServSafe Food Handler or hospitality management credentials can boost employability amid competitive Scottsdale catering markets, showcasing commitment to safety and professionalism valued by venues like Salt River Fields.
The role’s event-driven schedule means contracts typically run from December to March, but strong performance and availability can lead to rehire opportunities each season, fostering ongoing engagement with SPECTRA and consistent employment during peak event periods.
Ensuring swift and accurate order flow amidst dynamic event settings demands sharp multitasking and clear communication. Assistants must translate customer needs effectively to both chefs and sales personnel to prevent delays or errors during high-pressure game days and private functions.