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Engineering Administrative Assistant
Company : Omni Amelia Island Resort
Location : Atlanta, GA, 30303
Job Type : Full Time / Part Time
Date Posted : 6 January 2026
Location
Omni Atlanta Hotel at Centennial Park
Luxurious comfort embraces pure style at the elegant, four-diamond Omni Hotel at Centennial Park. Located in the heart of downtown Atlanta within the bustling Centennial Park District, this luxury hotel treats you to views of the spectacular downtown skyline or picturesque Centennial Olympic Park. The Omni Atlanta Hotel at Centennial Park is connected to Philips Arena and the Georgia World Congress Center, and it is the closest hotel to the Mercedes-Benz Stadium.
Omni Atlanta's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Hotel at Centennial Park may be your perfect match.
Job Description
To ensure all paperwork, projects are processed and completed on a timely basis in the order of established priorities.
Responsibilities
Administrative Support
- Maintain organized digital and physical filing systems for maintenance logs, inspection reports, vendor invoices, and compliance documents.
- Prepare daily, weekly, and monthly maintenance reports for management review.
- Track expenditures, purchase orders, and departmental budget information.
- Assist with inventory management for tools, supplies, and replacement parts.
Work Order & Scheduling Coordination
- Receive, prioritize, and distribute work orders from staff, guests, and management.
- Monitor work order progress and follow up to ensure timely completion.
- Schedule routine preventive maintenance, safety inspections, and vendor service appointments.
- Maintain an updated departmental calendar for repairs, project timelines, and contractor visits.
Communication & Guest Service
- Serve as the communication link between maintenance staff, front office, housekeeping, management, and vendors.
- Provide status updates on open tasks or urgent repairs.
- Respond to guest or staff inquiries with professionalism and accuracy.
- Document guest-impact issues and escalate when needed.
Compliance & Safety
- Help maintain records required for OSHA, ADA, and hotel brand standards.
- Ensure inspection logs (fire systems, boilers, elevators, pools, etc.) are completed and stored accurately.
- Support Director of Engineering and/or Engineering Leadership in preparing for audits, walkthroughs, brand inspections and any other operational assistance.
Vendor & Contractor Support
- Communicate with approved vendors for quotes, scheduling, and service confirmations.
- Verify service reports and invoices before submitting for approval.
- Assists with creating and receiving purchase orders
- Track warranties, service contracts, and renewal dates.
Qualifications
- Able to multi task, in a fast paced environment
- Must have strong computer skills.
- Must be able to communicate effectively and efficiently.
- Must be proficient in excel and microsoft word.
- Must have 1 year of administrative assistant experience
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Frequently asked questions
Proficiency in Microsoft Excel and Word is essential for managing complex maintenance logs and vendor data efficiently. Familiarity with scheduling software and digital filing systems also supports timely project tracking, crucial in a dynamic Atlanta hotel environment like Omni Amelia Island Resort.
Many assume the role is purely clerical, but it involves coordinating with maintenance teams, managing safety compliance, and vendor communications. This multifaceted position requires strong organizational skills and proactive problem-solving to maintain smooth engineering operations.
Unlike typical admin roles, this position demands familiarity with technical maintenance schedules, safety inspections, and compliance documentation, blending administrative tasks with engineering operational support, especially relevant in a hotel environment focusing on facility upkeep.
Progression often leads to supervisory roles within engineering departments or specialized positions in facilities management. Gaining expertise in compliance standards and vendor coordination can open doors to project coordinator or operations management roles.
Omni Amelia Island Resort emphasizes a culture of empowerment and comprehensive mentoring, providing a more supportive environment. The resort's integration with major venues and luxury standards creates unique challenges and exposure compared to other local hotels.
Coordinating maintenance across diverse systems like fire safety and pools requires meticulous record-keeping and timely communication with multiple stakeholders, including vendors and management, ensuring compliance with brand standards and local regulations.
Atlanta's booming hospitality sector, especially luxury hotels near downtown hubs like Centennial Park, consistently seeks skilled administrative professionals to support engineering teams, reflecting steady demand fueled by ongoing maintenance and guest service needs.
Centennial Park's downtown location offers good access via MARTA and major highways, but rush hour congestion can extend travel times. Many candidates weigh proximity or flexible scheduling options to balance commute challenges in Atlanta's traffic.
Salaries generally range between $38,000 and $48,000 annually, influenced by experience and hotel prestige. Positions at four-diamond properties like Omni Amelia Island Resort may offer compensation toward the higher end, reflecting the role’s specialized responsibilities.