HR Coordinator | Part-Time | Rupp Arena

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The HR Coordinator will assist with basic organization of processes, local hiring protocols (support job shadow scheduling, job fairs, swag, QR code cards to drive online applications, etc), support manual components of our hiring processes (candidate communications at job fairs, directions for application process, hiring manager scheduling/interview support such as outreach to candidate, or supporting candidate entry and introductions upon arrival), and implement or maintain local communications related to the duties of HR within Rupp and CBC, as well as offer support for additional local OVG venues, such as the Soccer Club and Gatton Park as needed. Additional duties may include supporting development or facilitation of training needs and opportunities.

This role pays an hourly rate of $15.00

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until December 26, 2025.

About the Venue

Lexington is an active and thriving market craving an active and welcoming venue for events. The heart of any thriving community is its downtown—and Lexington Center and the historic Rupp Arena are truly the heart of downtown Lexington and one of the most widely-recognized entertainment venues in North America. Rupp Arena in Lexington, Kentucky, is fast becoming THE must-play venue.  The 20,000-seat arena, affectionately referred to by some as “the Cathedral of College Basketball”, is home to the National Champion University of Kentucky men’s basketball program and has played host to some of the most talented and award-winning musicians/artists in the world, including U2, Paul McCartney, Elton John, Justin Timberlake, Kenny Chesney, Taylor Swift, and many others. 

Central Bank Center is our convention side, with over 99k sf of exhibition space, 24k sf each of meeting and ballroom space, 50k of hospitality space, 10k sf of flexible space, and over 2500 covered and uncovered parking spaces. Both venues are additionally joined in entertaining this area by the Lexington Opera House, showcasing Broadway talent through collaborative bookings of Broadway shows, small venue concerts, and local arts.

CommonSpirit Health Stage at Gatton Park is a 5,000-capacity outdoor venue located in the center of Lexington. From live music and stand-up comedy to unforgettable experiences set against a stunning park backdrop in the center of the city.

Founded in 2021, Lexington Sporting Club is an American professional soccer team based in Lexington, KY. The soccer complex off Athens-Boonesboro Road near I-75 opened in August 2024 in time for the organization’s first USL Super League season.

Responsibilities

• Assist Department Heads with scheduling and reporting processes, helping them with the tracking and monitoring of attendance and points, and potential break/meal violations or exceptions.
• Develop and manage SWAG, collateral, registration and attendance related to processes for Job Fairs at all schools within our territory.
• Partner with hiring managers to understand their staffing needs and provide regular updates on external recruitment pipelines and processes and support candidate interview schedules, local orientation, and building access.
• Utilize various sourcing methods to attract a diverse pool of candidates for open positions.
• Perform first screening interview for candidates to determine their qualifications and fit for open positions.
• Manage the candidate experience, to potentially include support of hiring manager in scheduling interviews, candidate building access and greeting, providing feedback to candidate’s questions about process or timing, and supporting hiring manager through candidate experience touchpoints.
• Maintain accurate and up-to-date candidate information as provided from either the candidate or through the hiring manager.
• Support all aspects of the local induction/onboarding experience, including administrative needs (badge creation/facilitation set-up/support), New Employee Orientations, and check-in protocols.
• Coordinate communication channels for mass information emails (enrollment, save-the-dates, surveys, etc), townhall powerpoints, and updates and maintenance of the local employee portal.
• Build and own the disRUPPtor newsletter, to highlight high-caliber work performance with a regular cadence of recognition.
• Participate in engagement committee activities, track budget and spend for activities deployed, and support development of ongoing avenues of recognition and engagement.
• Support department in the development and facilitation/roll-out of training programs for the local workforce.
• Other general administrative HR or support functions as assigned.

Qualifications

• 1-2 years of experience in Human Resources, or an administrative office support role preferred, including Microsoft Office products such as PowerPoint, Word, Outlook, and Excel.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and in a team-oriented environment.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.