Risevoic
Department Scheduler
Company : Catholic Health Initiatives
Location : Camarillo, CA
Job Type : Full Time / Part Time
Salary : 26.12-32.79 HOUR
Date Posted : 10 January 2026
Job Summary and Responsibilities
St. John's Hospital Camarillo is seeking a highly organized and detail-oriented individual to join our dynamic Radiology Diagnostics department as a Department Scheduler. This crucial role ensures the smooth and efficient flow of patients through our imaging services. If you thrive in a fast-paced environment and possess excellent communication and scheduling skills, we encourage you to apply!
- Schedule patient appointments for various radiology procedures (X-ray, CT, MRI, Ultrasound, Fluoroscopy, etc.) utilizing our electronic scheduling system [System Name, e.g., Epic, Cerner].
- Manage physician schedules, ensuring optimal utilization of resources and minimizing wait times.
- Verify patient insurance coverage and obtain pre-authorization when required.
- Communicate effectively with patients, physicians, referring offices, and other healthcare professionals.
- Maintain accurate and up-to-date patient records and schedules.
- Respond to patient inquiries and resolve scheduling conflicts in a timely and professional manner.
- Assist with managing the department's daily workflow and operational efficiency.
- Prepare and maintain various reports as needed.
- Adhere to all HIPAA regulations and maintain patient confidentiality.
- Participate in departmental meetings and contribute to process improvement initiatives.
- Assist with other administrative tasks as assigned.
- One (1) year of general office admitting or emergency room registration experience preferred.
- Use of computers.
- Excellent knowledge of medical terminology.
- Excellent communication skills both verbally and in writing.
- Bi-lingual English/Spanish preferred but not required.
- Working knowledge of English grammar and spelling.
- Ability to work independently with minimal supervision assess critical situations and make appropriate referrals.
- Ability to maintain confidentiality regarding patient and employee information.
- Good interpersonal skills and the ability to relate with the public.
- Must possess good organizational skills and the ability to maintain a filing system.
- Knowledge of computers and various software programs and demonstrated ability in general secretarial duties.
This position is represented by SEIU-UHW and is covered by the terms and conditions of the applicable collective bargaining agreement.
Where You'll WorkCommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.
One Community. One Mission. One California
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Frequently asked questions
A Department Scheduler in radiology carefully balances patient bookings with physician availability, using electronic scheduling systems to minimize overlaps and gaps. This coordination ensures timely imaging procedures like MRI or CT scans, effectively reducing bottlenecks and enhancing patient satisfaction by streamlining the diagnostic process.
Expertise in medical terminology, proficiency with electronic health record systems, and bilingual communication skills often distinguish top Department Schedulers. Additionally, experience managing insurance pre-authorizations and maintaining HIPAA compliance showcases readiness for the complexities of healthcare appointment coordination.
At Catholic Health Initiatives, schedulers engage in collaborative process improvement within a vast network, balancing high patient volume with compassionate care. They also adhere closely to union guidelines under SEIU-UHW contracts, requiring nuanced knowledge of labor agreements alongside scheduling duties.
Catholic Health Initiatives enforces strict HIPAA compliance protocols, requiring schedulers to safeguard electronic and paper records diligently. Training emphasizes secure communication channels and confidentiality practices, ensuring patient data remains protected throughout appointment coordination.
Facilities in Camarillo, including Catholic Health Initiatives, often utilize advanced electronic scheduling platforms such as Epic or Cerner. Familiarity with these systems enhances efficiency and accuracy, reflecting the region's emphasis on integrated digital healthcare solutions.
Camarillo's healthcare sector shows steady demand for skilled Department Schedulers due to ongoing growth in diagnostic services. While competition exists, bilingual candidates and those with experience in medical terminology and insurance processes tend to have an edge in the local job market.
Department Schedulers in Camarillo typically earn between $45,000 and $55,000 annually, aligning closely with California averages for healthcare scheduling roles. Variations depend on experience, bilingual skills, and familiarity with electronic scheduling systems.
Balancing urgent patient needs with physician availability often presents challenges, including last-minute cancellations or insurance verification delays. Proactive communication and agile rescheduling strategies, supported by collaborative teamwork, help maintain department workflow and patient care quality.
Experienced schedulers can advance into roles like Scheduling Manager, Medical Office Supervisor, or Healthcare Operations Coordinator. Opportunities also exist in specialized areas such as patient access management or health information administration within integrated systems like CommonSpirit Health.
Being bilingual, especially in English and Spanish, significantly enhances communication with diverse patient populations in Camarillo. This skill not only improves appointment accuracy and patient experience but also increases employability and potential for advancement within multi-cultural healthcare settings.