Sr Talent Acquisition Union Program Manager – limited duration(12 months)

Overview

We are seeking a strategic and operational program leader to oversee Talent Acquisition processes related to union recruitment in a limited-duration role (12 months). This position plays a critical role in navigating the complexities of recruiting, onboarding, offer adjustments, and administrative procedures aligned with union contracts. As bargaining agreements are finalized, the role will assess Talent Acquisition impacts, evaluate team readiness, and ensure smooth implementation of agreed-upon arrangements.

The successful candidate will serve as the central point of contact for all union-related recruitment activities, ensuring seamless coordination and execution across stakeholders. This role partners closely with key Centers of Excellence (COEs)—including Compensation, Labor Relations, Benefits, PSP, and Legal—to align recruitment strategies with union requirements.

Additionally, this position leads the configuration and optimization of recruiting systems and data workflows (e.g., iCIMS) to support union-specific processes, ensuring compliance, efficiency, and scalability.

This is a limited duration(12 months), remote role that requires occasional meetings at Legacy’s System Office.

All new hires are required to come to a designated Legacy Health office location in Portland, Oregon prior to their start date for a new hire health assessment and to complete new hire paperwork.

As the largest nonprofit health system serving the Portland-Southwest Washington and mid-Willamette Valley areas, Legacy Health provides a range of services - we have six hospitals, one of which includes a center solely dedicated to children’s care, Randall Children’s Hospital at Legacy Emanuel. We run more than 70 primary care, specialty and urgent care clinics, employ nearly 3,000 doctors and providers and more than 13,000 employees. We also operate labs and a research center. Our major partnerships include those with PacificSource Health Plans and the Unity Center for Behavioral Health, a one-of-a-kind center for people facing a mental health crisis that is collaboratively operated between four regional health systems and numerous community partners.

Responsibilities

• Lead end-to-end project management of recruitment initiatives related to unionization, including tracking progress of pre-ratified vs. ratified bargaining contracts.
• Serve as liaison and strategic partner with PSP, Labor Representatives, Legal, Compensation, and Recruiters to ensure recruitment strategies align with union contracts and organizational goals.
• Analyze complex documents, seek clarification when needed, and proactively problem-solve through cross-functional collaboration.
• Bring proven experience in recruitment operations, ideally within a healthcare and unionized environment.
• Support all recruitment operations related to union roles, with a strong understanding of day-to-day recruiting activities including requisitions, candidate pipelines, offers, and onboarding.
• Lead the setup, configuration, and ongoing optimization of iCIMS to support union-related recruitment workflows and ensure compliance and efficiency.

Qualifications

Education:

• Bachelor’s degree in Human Resources, Communications, Sales/Marketing, Business Administration, Social Science(s), or related field, or 4 years of equivalent, relevant experience in lieu of degree. HR certification preferred (SHRM or PHR/SPHR).

Experience:

• Minimum of 5 years’ experience in sourcing, full life-cycle recruiting, hiring process management, hiring manager interaction, time-to-fill optimization, and talent acquisition technology in either an in-house or agency environment, or other related field, e.g. marketing, business development.
• A minimum of one year of experience in union contracts preferred.
• Recruitment and/or sourcing experience in a healthcare environment preferred.

Skills:

• Proven expertise in partnering with leaders and all areas of HR to develop and drive talent sourcing strategies and initiatives that address current and future hiring needs.
• Knowledge of the latest recruiting and sourcing technology and practices, as well as experience in the practical application of these including applicant databases, social media, referral programs, networking and associations, search engine optimization, and other innovative sourcing methods.
• Previous experience successfully managing complex projects involving multiple stakeholders with a consistent track record of delivering on-time, high quality results.
• Strong interpersonal, communication, and team skills; ability to build working relationships with managers, candidates, consultants, and recruiting colleagues.
• Demonstrated individual motivation and tenacity for achieving results; works well with details, multiple tasks and complexity, and stays mindful of the big picture.
• Experience in partnering with internal and external stakeholders to design, coordinate and implement inclusive sourcing programs and practices that enhance our candidate diversity.
• Strong technology and analytical skills; proficient with Talent Acquisition Systems, and Microsoft Office Suite, and Infor or other HRIS.

Pay Range

Our Commitment to Health and Equal Opportunity

Our Legacy is good for health for Our People, Our Patients, Our Communities, Our World. Above all, we will do the right thing.

If you are passionate about our mission and believe you can contribute to our team, we encourage you to apply—even if you don't meet every qualification listed. We are committed to fostering an inclusive environment where everyone can grow and succeed.

Legacy Health is an equal opportunity employer and prohibits unlawful discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or creed, citizenship status, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other characteristic protected by law.

To learn more about our employee benefits click here: www.legacyhealth.org/For-Health-Professionals/careers/benefiting-you