Grants Manager

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Position Overview

SCOPE OF ROLE:

The Support Services functions at S:US are carried out by a team of professionals with differing backgrounds who share deeply in the S:US mission. We provide resources and support to the program departments to collectively pursue that mission. Support Services is a collegial, supportive and dynamic culture that continuously seeks to improve. We strive to treat all staff with respect in each interaction.  We are motivated to accomplish our individual and collective tasks by the belief that we can help transform the lives of people we serve thereby righting societal imbalances.

The Grants Manager will report to the Director of Grants Administration and/or the Senior Finance and Grants Analyst and provide day-to-day support to the Grants Department. This position will oversee the management of a portion of SUS’s grants and funded programs. This individual will work closely with a variety of fiscal, budgetary and program services functions.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Grants Administration and Budgeting:

• Prepare monthly, quarterly and annual claims, submit the claims and budgets to funders on various funder specific portals, including but not limited to HHS accelerator, e compass, VIPS, SMS, PMS, eLOCCs, Grants Gateway, etc. as well as ensure full compliance with Funders requirements (e.g., DOHMH, DHS, HUD, etc.)
• Work on contract and budget renewals and budget modifications (New York City, State, Federal, Private)
• Monitor the contract budgets and program performance on a monthly basis
• Maintain the P&L and Grants related Balance Sheet accounts. Review expense allocations on a regular basis for accuracy
• Monitor the AR, cash management
• Manage the funding database as it relates to grant-makers; maintain accurate files for each funding source.
• Respond to audit requests under the supervision of the Senior Finance and Grants Analyst and the Director of Grants Administration

Reporting and Analysis:

• Analyze year-to-date financial performance of the programs
• Analyze year-to-date financial performance of the programs
• Calculate revenue and expense projections
• Ensure timely completion of reports and other correspondence
• Analyze results and provide commentary to the Director, the VP of Grants Administration and the CFO

Other:

• Assist with implementation and testing of new ERP Systems (and/or upgrade of the existing systems).
• Perform other duties as assigned.

KEY PERFORMANCE STANDARDS:

• Communication: Strong oral and written skills with proven ability to effectively interface with individuals at various levels within and outside the organization sufficient to exchange information, work cooperatively, facilitate understanding.
• Integrity:  Uphold personal and professional ethics and values, considering the values of the organization and respecting the culture, beliefs and abilities of individuals we serve.
• Relationships: Ability to develop long-standing relationship with funders and SUS staff.
• Critical Evaluation:  Ability to generate ideas for service improvement for discussion within multidisciplinary teams and with individuals and their supports.
• Teamwork: Ability to work in a team-oriented environment and contribute to the leadership that creates a fun work environment where the multidisciplinary team supports one another.
• Self-Motivated: Ability to demonstrate initiative and endeavor to maintain a stable level of productivity.

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Finance or Accounting
• 2+ years of experience with grants management and/or public sector funding (NYS, City and Federal grant and contract experience). Experience undergoing and supervising audits.
• Knowledge of methods and practices of grant & contract reporting, OMB requirements.
• Excellent communication skills – ability to present financial data to financial and non-financial customers
• Experience undergoing audits
• High level of attention to detail
• Demonstrated skills using Microsoft desktop applications including: Excel, Word, PowerPoint, Visio.
• Expert proficiency in Microsoft Excel creating models and using advanced formulas
• Experience with ERP systems.

PREFERRED QUALIFICATIONS & SKILLS:

• 3-5 years of proven experience – social services
• Experience with ERP systems – Microsoft Dynamics – NAV preferred.
• Experience with budgeting/planning applications.

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who cares about the wellbeing of others. We’re proud to offer a comprehensive benefits package designed to support your wellbeing and development. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.

We believe in fostering a culture built on our core values:  respect, integrity, support, maximizing individual potential and continuous quality improvement. 

S:US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at MyMedicalLeave@sus.org.

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