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Administrative Assistant (Food and Beverage)
Company : Omni Amelia Island Resort
Location : Tempe, AZ, 85281
Job Type : Full Time / Part Time
Date Posted : 10 January 2026
Location
Omni Tempe Hotel at ASU
Located at the corner of University and Mill, Omni Tempe Hotel at ASU amplifies Tempe’s revitalized downtown area and brings some of the largest conference and meeting space to the city. The hotel features 330 guest rooms, four dining outlets, a spacious pool deck, retail, and almost 36,000 square feet of indoor and outdoor meeting space along with expansive views of the ASU campus and the Tempe cityscape. We are building an amazing team that focuses on creating incredible guest experiences. Join us and be a part of something special!
Job Description
The Food & Beverage Administrative Assistant supports the Food & Beverage leadership team with essential administrative, organizational, and creative tasks that help the department operate smoothly. This role assists with scheduling, payroll support, menu and signage production, guest communication, and coordination with culinary and banquet teams. The ideal candidate is detail-oriented, efficient, and committed to delivering high-quality support that enhances the overall F&B operation at Omni Tempe Hotel at ASU.
Responsibilities
- Assist design and layout of menus and promotional materials for all Food and Beverage Departments
- Create all banquet labels and signage
- Provide administrative support to the Food and Beverage Directors
- Enter weekly F&B schedules into On Track
- Submit weekly gratuity and provide support to payroll
- Maintain up-to-date BEO books
- Partner with culinary to create menu and allergen guides
- Assist with procurement of menu items not available through our major vendors
- On-board new F&B associates
- Contact of all large party reservations between 13-30 guests in NHS and Lucero
This job description is not intended to be all-inclusive. The employer reserves the right to modify duties, responsibilities, and activities at any time, with or without notice, to meet evolving business and operational needs.
Qualifications
- Previous experience in food and beverage, ideally in an upscale hotel environment.
- Excellent communication and interpersonal skills, with a knack for engaging with a diverse range of guests.
- Ability to work efficiently and calmly under pressure in a fast-paced environment.
- Strong organizational and multitasking skills, with a keen eye for detail.
- Current food handler’s card and alcohol service certification as per local, state, or federal regulations.
- High school diploma or equivalent; further education in hospitality or related field is a plus.
- Must be able to lift, push, pull, place, and carry objects weighing up to 50lbs.
*This position is a full-time, on-site position with no work from home flexibility.
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Omni Hotels & Resorts.
Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
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Frequently asked questions
In Tempe's vibrant hospitality scene, administrative assistants in food and beverage act as vital liaisons by managing scheduling, menu updates, and signage. They ensure smooth communication between culinary and banquet departments, facilitating seamless event execution and guest satisfaction at venues like Omni Amelia Island Resort.
Candidates usually need a valid food handler’s card and alcohol service certification compliant with Arizona laws. These credentials ensure safe food handling and responsible alcohol service, which are critical in upscale hotels such as Omni Tempe Hotel at ASU.
This role often involves entering weekly schedules into payroll systems and submitting gratuity reports, helping maintain accurate compensation data. Such administrative duties are crucial for smooth financial operations within food and beverage departments.
Given that this position is full-time and strictly onsite, flexibility for remote work is unavailable. Candidates should anticipate consistent presence during operational hours, which influences scheduling and personal time management in a fast-paced hospitality environment.
Starting in this role opens pathways to supervisory or managerial positions within food and beverage operations. Gaining experience in administrative coordination, scheduling, and guest relations at establishments like Omni Tempe can lead to roles such as assistant food and beverage manager or director.
Tempe’s moderate cost of living aligns with competitive wages for administrative roles in hospitality. Salaries for food and beverage administrative assistants typically range from $38,000 to $45,000 annually, reflecting local market conditions and living expenses.
At Omni Amelia Island Resort, the role emphasizes creative involvement like menu and signage design, extensive coordination with culinary teams, and handling large party reservations, offering a dynamic blend of administrative and creative responsibilities unique to this luxury brand.
Applicants should be ready to manage detailed scheduling, maintain banquet event orders, and support payroll processing while liaising closely with multiple departments. The resort’s focus on exceptional guest experiences demands precision and proactive communication.
The hospitality sector in Tempe is moderately competitive due to a growing downtown and university proximity. Candidates with prior upscale hotel experience and certifications have an advantage, as demand for skilled administrative support remains steady.
Strong multitasking capabilities, meticulous attention to detail in event documentation, and the ability to handle high-pressure situations smoothly distinguish top performers. Familiarity with hospitality software and excellent guest communication skills further enhance effectiveness.