Part-Time Accounting Specialist

Overview

Summary:

The Part-Time Accounting Specialist will be based out of the corporate office in Plano, Texas and will provide administrative support to the accounting department. This position is responsible for monitoring and billing of customer accounts, payment posting and effective customer service. Duties also include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping.

Schedule: 20–25 hours per week for three weeks each month, with a full 40-hour week during the first week to support month-end close. The role is primarily remote, but occasional in-office visits are required to handle deposits.

Responsibilities

Essential Duties and Responsibilities:

• Responsible for accounts receivable (AR) and accounts payable (AP) of 100+ accounts across 800 locations.
• Process billing and invoicing for client’s monthly bills with a full assignment of customers.
• Conduct account research and analysis.
• Post payment receipts and payment application to the AR ledger.
• Liaise with account contacts and representatives to resolve outstanding issues.

• Resolve contract, invoice, or payment discrepancies and documentation issues; Ensure credits are received for outstanding memos.

• Track accounts receivable, reconciling to the General Ledger (GL).
• Travel to the support center to process in office deposits and scan AP mail when scheduled.
• Promote and develop excellent customer relationships.

• Post charges to expense accounts and cost centers for proper accounting periods by analyzing invoice/expense reports and record entries.
• Maintain accounting ledgers by verifying and posting accounts payable transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions. Resolve vendor discrepancies.
• Maintain historical records by scanning and filing documents.
• Update vendor files in Concur and upload vendor invoices from Concur to the accounts payable financial system.
• Report sales taxes by calculating requirements on paid invoices.
• Maintain complete vendor files with 1099 requirements for annual reporting.

• Identify and implement process improvement strategies to ensure efficient and accurate operations.

• Protect organization's value by keeping information confidential.
• Update job knowledge by participating in educational opportunities.

• Adapt to adjustments in the work environment and demonstrate ability to deal with frequent changes.
• Manage time effectively to meet and exceed deadlines to ensure availability for additional tasks or projects.

• Must conduct self in an ethical, legal, professional, and responsible manner at all times.
• Must adhere to the policies, principles, and guidance within the Employee Handbook and Code of Business Conduct.
• Attend all mandatory meetings, trainings, and assignments as delegated.
• Perform other duties and responsibilities as assigned.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical skills required for problem solving.

• Excellent written, verbal, and organization communication skills required.
• Effective time management and organizational skills with a high level of attention to detail.
• Able to identify opportunities for improvement and assume responsibility.
• Able to work well under pressure in a fast-paced environment and exercise sound judgment and discretion.

Qualifications

Education/Experience:

Associates degree, Bachelor’s degree is preferred.

• At least 3-5 years of accounts receivable with commercial collections or accounts payable and/or general ledger experience.
• Solid understanding of the entire accounts receivable process with a strong accounting skill set.
• Advanced proficiency with MS Excel, Access, and Microsoft Office Suite required.

Computer Skills:

• Strong knowledge of Microsoft Office Suite applications required.
• Understanding of NetHealth software is preferred.
• Experience with Sage Intaact software is preferred.
• Experience with Concur Invoice / Expense or Sage Intacct accounting systems, a plus.

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