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Scheduler II
Company : Gilbane
Location : San Jose, CA, 95110
Job Type : Full Time
Date Posted : 13 January 2026
Overview
Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Scheduler II to be a self-sufficient scheduler who independently supports multiple projects or a single complex project.
Who are we?
As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!
We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Who are you?
You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.
Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.
What’s in it for you?
Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.
Responsibilities
- Monitors multiple projects' compliance with contract specifications and Gilbane's Baseline Operations Playbook
- Assists project personnel with phasing / logistics plans
- Prepares Critical Path Method (CPM) scenarios for management consideration and incorporates final approach into a complete CPM schedule
- Evaluates schedules and updates prepared by others and makes recommendations as to their completeness, accuracy, and representation as to project status
- Communicates with Owner to assure customer satisfaction or implements corrective action when needed
- Performs schedule and delay analysis and presents recovery recommendations to management
- Ensures that project teams are aware of and properly responds to risks relative to schedule and delay
- Provides oversight and notifications to management of any concerns regarding contract notice, delay, and proper documentation of project schedules
- Participates in project pursuits and prepares fee proposals, RFP responses, presentation content, etc.
- Accurately documents schedule basis in narrative identifying critical assumptions for internal use, GMP’s and Owner documentation
- Coaches and mentors less experienced scheduling and project team employees in administrative tasks related to scheduling
- Trains others and makes presentations regarding CPM methods and concepts
- Conducts monthly schedule project audits
- Develops or assists in training Project Managers and Superintendents on how to schedule and use scheduling software to manage work in the field
- Produces project schedule narratives prior to submission to Owner on a monthly basis
- Leads regular jobsite walks with the project team
- Supports a positive and inclusive work environment
Qualifications
EXPERIENCE/EDUCATION
- Bachelor’s degree in Construction, Engineering, Architecture, or related field
- 4-12 years relevant experience
- Or equivalent combination of education and experience
KNOWLEDGE, SKILLS & ABILITIES
- Self Sufficient in Document Control and Office software such as Bluebeam, Procore, Microsoft Office
- Self Sufficient in scheduling software's, including but not limited to Primavera, Microsoft Project, Touchplan, Hoylu, Netpoint etc.
- Complete understanding of scheduling principals and methodologies to include, Critical path Method, Last Planner, etc.
- Have a thorough understanding of Lean Construction Techniques
Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.
For San Jose, CA this ranges from $121,500-$168,410 plus benefits and retirement program.
Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.
Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.
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Frequently asked questions
Schedulers II in San Jose often juggle multiple projects by leveraging advanced CPM software like Primavera and Microsoft Project. They prioritize tasks based on contract requirements and coordinate with project teams to ensure timelines align with local construction standards, optimizing resource allocation and mitigating delays efficiently.
Growth for a Scheduler II typically involves mastering lean construction methodologies and scheduling technologies. Developing leadership by mentoring junior schedulers and expanding expertise into program scheduling can open doors to project management or scheduling manager roles, especially in competitive markets like San Jose.
A Scheduler II demonstrates independent control over complex projects, deep understanding of CPM and lean techniques, plus proficiency in multiple scheduling platforms. Unlike entry-level roles, they analyze schedule impacts, lead audits, and communicate directly with owners, showcasing a higher responsibility level.
Gilbane emphasizes a 'people first' culture with extensive training through Gilbane University, supporting Scheduler II roles with leadership development and technical skill building. Their long-standing reputation and diverse projects in San Jose create a unique environment that values innovation alongside traditional construction scheduling.
Yes, Gilbane encourages Scheduler IIs to actively mentor less experienced schedulers and project staff, fostering collaboration and knowledge sharing. This leadership aspect is critical, reflecting Gilbane’s commitment to building inclusive teams and sustaining project excellence.
Salaries for Scheduler II positions in San Jose range from approximately $121,500 to $168,410 annually, influenced by experience, education, and technical skills. This competitive compensation often includes benefits and profit-sharing plans, reflecting the area's cost of living and industry demand.
San Jose's booming construction market creates steady demand for skilled Scheduler IIs, particularly those adept in CPM scheduling and lean construction. The competition is moderate, with employers valuing candidates who bring both technical proficiency and strong interpersonal skills to manage complex projects.
Schedulers II must navigate shifting timelines, resource constraints, and contractor coordination, often requiring rapid adjustment of CPM scenarios. Effective communication with project teams and owners is vital to manage delays and maintain schedule integrity amid evolving construction site conditions.
Proficiency in scheduling platforms such as Primavera P6, Microsoft Project, and touchplan is essential. Additionally, familiarity with document control tools like Bluebeam and Procore enhances productivity, enabling Scheduler IIs to streamline project updates and compliance with San Jose’s industry standards.
Daily tasks include evaluating schedule updates, conducting delay analyses, preparing narrative reports, and ensuring teams adhere to contract milestones. Scheduler IIs also lead jobsite walks and training sessions, fostering proactive risk management and schedule compliance across all project phases.