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Nursing Staff Scheduler
Company : Post Acute Partners
Location : Williamsville, NY, 14221
Job Type : Part Time
Date Posted : 6 January 2026
Salary
up to $25 / hourOverview
Elderwood at Williamsville SNF is searching for a seasoned Weekend Clinical Staff Scheduler to join our team. Minimum of two (2) years of related experience scheduling staff in a high volume healthcare environment is required.The Clinical Staff Scheduler generates, manages and updates master schedules for the nursing department while making adjustments as needed according to budgetary constraints, census fluctuations, attendance tracking, benefit accrual entries, and leaves of absence.
Responsibilities
- Thoroughly understands and uses the master staffing schedule extensively.
- Maintains regular, consistent communication with DON/ADON to ensure coordination of staffing.
- Prepares daily staffing sheets with continual revisions as necessary.
- Follows company policies for staffing as well as budgeted guidelines for assignment of staff.
- Completes a listing of vacant nursing positions for DON weekly.
- Schedules staff time off requests according to established guidelines and the DON/ADON's approval/direction.
- Ensures at least one other staff member is trained on the scheduler’s position in the event of vacation, sick leave, vacancy, etc.
- Reviews daily exception logs for payroll and assists with payroll preparation for the nursing and nursing admin department.
- Communicates regularly with agency contacts and maintains positive, proactive business relationships.
- Ensures all new staff’s orientation schedules are on the daily staffing sheets.
- Creates and maintains necessary forms for completion of scheduler tasks.
- Respects the confidentiality and dignity of all staff and residents.
- Displays professionalism and ability to work in a high volume, fast-paced environment.
- Arrives to work on time, regularly, and works as scheduled.
- Recognizes and follows the dress code of the facility including wearing name tag at all times.
- Follows policy and procedure regarding all electronic devices, computers, tablets, etc.
- Supports and abides by Elderwood’s Mission, Vision, and Values.
- Abides by Elderwood’s businesses code of conduct, compliance and HIPAA policies.
- Performs other duties as assigned by supervisor, management staff or Administrator
From
Up to
Qualifications
- Highschool diploma or GED equivalent
- Minimum of two (2) years of related experience in a high paced environment preferably in staffing/scheduling or operations
- Prior experience with Kronos strongly preferred.
- Proficiency in Microsoft Excel
- This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.
EOE Statement
WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.Related Jobs
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Frequently asked questions
In Williamsville, Nursing Staff Schedulers adapt staffing plans dynamically to census fluctuations while adhering to budget constraints. This involves revising daily schedules, communicating with department leaders, and ensuring optimal nurse coverage without overspending, which is essential in fast-paced healthcare settings.
Unlike general nurse staffing coordinators, Nursing Staff Schedulers focus intensively on creating and adjusting master schedules, managing attendance, and coordinating shift coverage. Their role requires expertise in scheduling software like Kronos and the ability to handle high-volume healthcare environments efficiently.
Proficiency in Kronos is highly valued at Post Acute Partners for Nursing Staff Scheduler positions. Familiarity with this tool streamlines managing schedules, tracking attendance, and payroll prep, giving candidates a competitive edge in this healthcare staffing role.
Applicants should anticipate a fast-paced environment requiring prompt adjustments to staffing schedules, constant communication with nursing leadership, and multitasking across scheduling, payroll, and compliance tasks. The role demands punctuality and flexibility to meet fluctuating patient care needs.
Post Acute Partners emphasizes strict adherence to HIPAA policies and a business code of conduct. Nursing Staff Schedulers are expected to respect resident and staff confidentiality, demonstrate professionalism, and comply with dress code and workplace standards to foster a trustworthy care environment.
Weekend schedulers often face fluctuating census levels and limited staffing pools. In Williamsville, managing weekend shifts demands proactive communication with agency contacts and nursing leadership to fill vacancies promptly while balancing budgetary restrictions and ensuring patient care continuity.
This Nursing Staff Scheduler role offers up to $25 per hour, reflecting competitive compensation for skilled scheduling professionals in Williamsville’s healthcare staffing market, especially for those with experience in high-volume clinical environments and tools like Kronos.
Post Acute Partners integrates a strong focus on teamwork, compliance, and ongoing staff training. Schedulers here not only manage shifts but also back up colleagues during absences and align scheduling with Elderwood’s mission, fostering a supportive and ethical workplace culture.
Williamsville has a moderate demand for nursing scheduling professionals due to its growing healthcare facilities. Candidates with scheduling expertise and familiarity with tools like Kronos tend to stand out, as local employers seek efficient staffing coordinators to handle fluctuating patient loads.
While formal certifications are not always mandatory, proficiency with scheduling platforms such as Kronos and strong Microsoft Excel skills significantly boost employability. Additionally, a solid understanding of healthcare staffing regulations in New York enhances a candidate’s effectiveness and appeal.