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Administrative Secretary
Company : Catholic Health Initiatives
Location : Long Beach, CA
Job Type : Full Time
Salary : 25.25-35.67 HOUR
Date Posted : 11 January 2026
Job Summary and Responsibilities
The Administrative Secretary performs confidential support duties for their direct management member requiring experience, skill and knowledge of established policies and practices. Responsibilities include but are not limited to assisting in the coordination and scheduling of a variety of meetings, arrange travel, prepare reports, and perform special assignments/projects etc. Excellent interpersonal skills and effective performance required to maintain productivity, working relationships, and to enhance image of the organization. Position requires a high level of customer services skills to establish and enhance positive relationships with patients, co-workers and others. This position requires the full understanding and active participation in fulfilling the Mission of St. Mary Medical Center. It is expected that the employee will demonstrate behavior consistent with the Core Values. The employee shall support St. Mary Medical Center strategic plan and the goals and direction of the quality improvement, process, and activities.
Job Requirements
Associates Degree in Administrative Assistant, Medical Administrative Assistant, Business, Office Administration, Health Science or related field
- Minimum of three (3) years administrative support and project management experience
Preferred
- Bachelors in Business or a related field
- Experience in an acute care hospital or healthcare facility
CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S., from clinics and hospitals to home-based care and virtual care services, CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources, CommonSpirit is committed to building healthy communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen, both inside our hospitals and out in the community.
One Community. One Mission. One California
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Frequently asked questions
Long Beach's healthcare and administrative sectors show steady demand for skilled administrative secretaries, especially in organizations like Catholic Health Initiatives. Candidates with healthcare experience and strong project management are favored, making the competition moderate but favoring those with relevant credentials and local experience.
Yes, this position integrates traditional secretarial duties with healthcare administration nuances, including coordinating with clinical teams and participating in quality improvement initiatives, reflecting Catholic Health Initiatives’ commitment to patient-centered service and community health.
Daily duties often include managing confidential correspondence, scheduling complex meetings, coordinating travel, assisting with reports, and supporting projects. These tasks require confidentiality and excellent interpersonal skills to maintain efficient communication within a healthcare environment.
In Long Beach, Administrative Secretaries typically earn between $45,000 and $55,000 annually, depending on experience and education. Positions within healthcare organizations like Catholic Health Initiatives may offer competitive benefits and slight salary premiums due to the specialized environment.
While an associate degree is commonly required, certifications such as Certified Administrative Professional (CAP) or medical administrative credentials can enhance employability. Local healthcare employers often value familiarity with hospital administration software and compliance regulations.
Catholic Health Initiatives supports career development through internal training and encourages advancement into roles like administrative coordinator or executive assistant. Experience gained in hospital administration positions staff well for leadership or specialized administrative tracks within healthcare.
Administrative Secretaries at Catholic Health Initiatives engage in tasks that support patient care quality and community health goals. Their work reflects the organization's values by fostering positive relationships, maintaining confidentiality, and contributing to strategic initiatives that promote compassionate healthcare.
This role uniquely blends traditional administrative duties with healthcare-specific responsibilities such as coordinating with clinical staff and supporting quality improvement processes. The emphasis on confidentiality, patient interaction, and mission-driven work distinguishes it from general corporate secretary positions.
Focus on project management, advanced scheduling, confidentiality, and interpersonal communication skills. Experience with healthcare terminology, hospital information systems, and familiarity with regulatory compliance will also strengthen your candidacy for roles within Long Beach's healthcare organizations.
While not mandatory, prior acute care hospital experience significantly enhances your ability to navigate healthcare workflows, understand clinical environments, and anticipate administrative needs, thereby increasing effectiveness and fit within Catholic Health Initiatives’ operational culture.